Subby Privacy Statement

‍Subby Group Privacy Policy covers how we use and disclose personal information that clients, subcontractors, employees, and applicants may provide us with.

‍Personal information includes any information that identifies you personally, such as your name, address, email address, telephone number, UTR number or National Insurance Number. Subby Group recognises that your privacy is paramount and so we want you to be confident with the way we handle your personal information. We have outlined below how we collect, use, disclose, and protect this information.

How We Collect Information

Subby Group receives and stores personal information provided by clients, subcontractors, employees, and applicants supplied to us in writing, emails, over the telephone on our website and via our software platforms.

We may also receive information about you from third parties, for example, HMRC and other professional organisations.

How We Use Information

We may use the information we collect from you in any of the following ways: We principally collect personal information to fulfil individual employment contracts with our employees and subcontractors and to set up personal accounts/login details to our software platforms.

We may also use personal information such as your address, email address and telephone/mobile phone number to communicate with you, for example, to provide information relating to your employment status if you are an employee or sub-contractor and services if you are a sub-contractor or client.

Personal details will be used for security reasons so that we can verify your identity when you contact us, or we contact you.

We use personal information to check that our employee's and sub-contractors' professional qualifications and licences are correct and up to date.We may also use your personal information for internal administration and analyses.

Disclosure of Information Subby Group may share personal information, as necessary and when required with external organisations such as HMRC, and insurance companies.

Subby Group does not permit these parties to use such information for any other purpose than to perform the services they have been instructed to provide by us. We may also need to disclose your information if required by law. Your Consent By providing us with your data, including sensitive personal data, such as information on your health, you consent to the collection and use of any information you provide under the above purposes and this privacy statement. Where we offer you services either directly or through a third-party supplier, we will ask you for permission to use and/or share your information before we proceed. You also consent to our transferring your information to countries or jurisdictions which do not provide the same level of data protection as the UK, if necessary for the above purposes. If we do make such a transfer, we will, if appropriate, put a contract in place to ensure your information is protected.

What are your rights over your personal data?

We only use your personal information for business-related matters. You do have several rights concerning your personal data, and you can contact us if you wish to exercise any of the following rights.

To request access to your personal data and to obtain information about how we process it.

To object to the processing of your personal data.To have your personal data erased.To have your personal data corrected if it is inaccurate and to have incomplete data completed.To move, copy or transfer your personal data.

Rights in relation to automated decision-making including profiling.You have the right to complain to the Information Commissioner’s Office [www.ico.org.uk] which regulates the processing of personal data in the UK.MarketingWe will keep you informed about our products and services, although you can opt out of receiving this at any time by writing to us or emailing.

Our Commitment to Data Security

Subby Group will use all reasonable endeavours to ensure that you provide personal information in a secure and confidential environment and when the information is no longer needed it will be destroyed or permanently rendered anonymous. To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect.

Contact Us

In writing to The Data Protection Officer, Subby Group, Warmington Mill, Eaglethorpe, Warmington, Northants PE8 6JT.  Email:  GDRP@subbygroup.co.uk